FAQ: ​Preparing for your Next Chamber Event

August 18, 2021

​Preparing for your Next Chamber Event

Nothing makes us happier than the buzz in the room when our members come together at an in-person Chamber event.

We’re excited and ready to bring everyone together again – safely, but there’s a number of important changes you and your guest should be aware of.


Registering For An Event

Q: Why is the registration form asking if I have been vaccinated?
A: Digital and/or physical COVID immunization card will be mandatory at our event check-in for all Winnipeg Chamber in-person gatherings.

To obtain your COVID immunization digital and/or physical card after 14 days of your second COVID vaccine, please visit here.

If you have questions about vaccine safety or availability, please visit here.

If you are unable to receive your COVID vaccine before this event, please reach out to us at [email protected] for potential alternative viewing options.

Q: Why is it mandatory to submit all names of attendees during registration?

A: We require all attendee names and contact information prior to the event, because it is important for us to know who is in the room in the case we need to get a hold of you and your guests in the future.

If you know your attendee names at the time of registration, please fill out their information then. Otherwise, we will be sending you email reminders leading up to the luncheon to provide us the names of your guests.

Q: Why do I have to sign this waiver and what does it mean?

A: Our team is working closely with our venues and vendors to ensure our in-person Chamber events are following all government regulations and recommendations. The health of our staff, volunteers, partners and you are our top priority.

With that said, we need to ensure you and your guests understand and acknowledge the potential health risk of attending any in-person event this season.

By signing this waiver you are acknowledging you understand the potential risks in attending an in-person Chamber event and will assume any responsibility if you were to contract the novel coronavirus and COVID-19.

Q: What if I purchase a ticket and can no longer attend the day of the event, can I get a refund?

A: For now until December 31, 2021, we will be waiving our required 72-hour refund window. This means, if you suddenly cannot attend a Chamber event for whatever reason, we will issue a refund back to you.

Q: Will live events be recorded for me to watch? 

A: Virtual events and alternative viewing options may be available for some events.


Attending a Chamber Event

Q: Will I need a COVID immunization card to attend an in-person Chamber event?
Yes. Digital and/or physical COVID immunization card will be mandatory at our event check-in for all Winnipeg Chamber in-person gatherings.

To obtain your COVID immunization digital and/or physical card after 14 days of your second COVID vaccine, please visit here.

If you have questions about vaccine safety or availability, please visit here.

If you are unable to receive your COVID vaccine before this event, please reach out to us at [email protected] for potential alternative viewing options.

Q. Are staff, speakers and volunteers also required to be vaccinated?

Yes. If you attend a Chamber event rest assured everyone including staff, speakers, volunteers and front-facing vendors are also fully vaccinated.

Q: What major changes will be in place at the event? 

A: Our team is working closely with our venues and vendors to ensure our in-person Chamber events go above and beyond government regulations and recommendations. The health of our staff, volunteers, partners and you are our top priority.

Here are a few important changes:

  • Mandatory COVID immunization cards: Digital and/or physical COVID immunization cards will be mandatory for all attendees at our event check-in for in-person gatherings.
  • Health Screening: Twenty-four (24) hours prior to the event, all attendees will receive an event confirmation pass email asking them to go through the online Manitoba Shared Health Screening Tool to monitor any COVID-19 symptoms. If the tool recommends you take a COVID-19 test, you must withdraw your participation from the event.
  • Sanitizer Stations: Hand sanitizer stations will be available throughout the venue, including at registration. All attendees must sanitize at registration before entering.
  • Masks: To limit any potential health risks, staff and attendees are required to wear a mask until seated. For attendees who don’t have, masks will be provided at registration free of charge.
  • Handshakes, high fives or hugs: We understand there may be close friends you see at our events, and if a mutual physical embrace like a handshake, high five or hug happens, that’s okay – as long as both individuals are comfortable and provide consent.
  • Physical Distancing: With the exception of what we said above, our general rule of thumb is please practice physical distancing. Proper wall and floor signage will remind attendees to practice social distancing during registration and the event. Please note, there may be short instances when social distancing is not possible.
  • Gathering Size: The maximum capacity for any Chamber event as of today, August 18, 2021 is 50% of the venue room capacity.
  • Table Guests: Each round table usually seats 10-12 attendees, but for now, the tables will seat a maximum of 8 attendees.

Q. Can I attend if I am fully vaccinated, but have been outside the country in the past 14 days?

A. No, we ask that if you have travelled outside of Canada in the past 14 days that you not attend any in-person Chamber events.

Q: Will I be able to shake hands, high five or hug others?

A: We understand there may be close friends you see at our events, and if a mutual physical embrace like a handshake, high five or hug happens, that’s okay – as long as both individuals are comfortable and provide consent.

Q: Why do I have to wear a mask?

A: To limit any potential health risks, staff and attendees are required to wear a mask. For attendees who don’t have, masks will be provided at registration free of charge.

If you’re looking for your own personal masks or other PPE for you and your team, you can visit B2B Manitoba to purchase from other local members.

Q: Will there be booths available at events?

A: At this time, to reserve space for physical distancing, there will be no member booths at any Chamber events.

Q: Will you let us know if someone at the event tested positive for COVID-19 post-event? 

A: We will be monitoring all information provided to us by Provincial Health and will be notifying all attendees immediately if we are notified.

We do encourage our attendees and all our members to download the COVID-19 Alert App here prior to attending a Chamber event.

How it works

  • The app uses Bluetooth to exchange random codes with nearby phones.
  • Every day, it checks a list of random codes from people who tell the app they tested positive.
  • If you’ve been near one of those codes in the past 14 days, you’ll get a notification.

This new app is driven by the Government of Canada and will help us work together to break the cycle of infection.

Read more: Safety Protocols at Your Next Chamber Event


​If you have any questions regarding our events, please contact our ​If you have any questions regarding our events, please contact our Program and Events Manager, Riele Bailey, [email protected]